How to Keep Your Leave Data on Lockdown

Whether you pronounce it “day-tuh” or “da-tuh,” one thing is for sure, the C-suite loves knowing that their data is secure. Like a warm blanket, having secure data assures your execs that their risks for reputational damage, proprietary information leaks, internal and external loss of trust, and potential financial penalties are mitigated, keeping them cozy and warm at night.

As a People Ops pro, you’re dealing with private employee information all the time so you know all too well the importance of keeping that information safe. You don’t want to risk violating privacy laws and you don’t want to lose trust in your employees. Unfortunately, when it comes to leave of absence management most People Teams are still stuck running operations manually, or having to use multiple systems where data is moving back and forth, and via email.

Tilt recognized that the security of LOA data was lacking in most legacy systems and spreadsheets so we developed a better way.

Under one roof

In order to keep your leave data secure we’ve removed all of the manual processes and systematic weak points associated with the old way of managing leave. By consolidating your administrative, educational, payroll, tracking, and FMLA-related tasks for leave of absence management into one simple platform we make data security your least worried about worry.

What data should you be worried about?

People Teams are responsible for handling a variety of employee data related to LOAs. Here are a few:

Medical information like medical certifications, doctor’s notes and other potentially sensitive information.

Dates of absence, which may be used to determine eligibility for benefits.

Benefits and pay during the employee’s leave of absence, including coordinating with insurance providers and managing any payments or reimbursements.

Return-to-work plans created by the employee and their supervisor, which may include accommodations or other support to help the employee transition back into their role.

From pay-roll to educating managers on return-to-work best practices to file storage for med certs, Tilt manages all aspects of leave in one simple-to-use platform that is safe and secure (more specifics on how we do that here).

Risks of getting it wrong

Whatever the opposite feeling of being wrapped in a warm blanket on a cold day is, that’s how C-suites feel when they learn that their data isn’t secure. Let’s take a look at a few of the dangers of LOA data getting out of your control.

Violation of privacy laws: Leave of absence data is chock full of sensitive and private information about your employee’s health. Having secure data ensures you won’t violate privacy laws that may result in legal action against your organization.

Discrimination: Mishandling leave of absence data could result in discrimination against certain employees based on their protected characteristics, such as disability or medical condition. 

Reputational damage: There are fewer ways faster to hurt your org’s reputation than suffering a breach of employee privacy that becomes public knowledge. Avoid being dragged through the mud by ensuring their privacy is always protected.

Money matters: Lawsuits aren’t cheap…we suspect we don’t need to elaborate more on why leadership wants to avoid these entirely.

Loss of trust: Both your employees and your clients will lose trust in your ability to handle important information if sensitive employee data can’t be kept secure.

Loss of talent: The trickle effects of dropping the leave data ball are many, and one is that if employees and potential candidates feel like their personal information isn’t being handled properly, they might turn to other options for employment.

Do leave data right with Tilt

Tilt eliminates your leave data vulnerabilities by removing manual processes and replacing outdated systems that were never designed to effectively and securely manage LOAs in the first place. One simple LOA management platform designed to delegate the most effective and secure leave of absence experience for People Ops pros and their employees alike.

About Tilt

Tilt is leading the charge in all things leave of absence management through easy-to-use tech and human touch. Since 2017, our proprietary platform and Empathy Warriors have been helping customers make leave not suck by eliminating administrative burdens, keeping companies compliant, and providing a truly positive and supportive leave of absence experience for their people.

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